Office Services Coordinator

  • The Physicians Committee for Responsible Medicine
  • Washington, DC, USA
  • Feb 05, 2019
Full time Customer Service Operations Project Management

Job Description

The Physicians Committee is seeking professional with at least two years of experience in office management, administration, and/or customer service for operations support position with growing D.C. nonprofit promoting health.

The Physicians Committee’s Mission and Vision

The Physicians Committee for Responsible Medicine is a nonprofit health organization dedicated to saving and improving lives through good nutrition, advanced medical research, and public policy advocacy. Our vision is to create a healthier world through a new emphasis on disease prevention, plant-based nutrition, and scientific research conducted ethically, without using animals. We invite you to visit our YouTube channel, our website, and Physicians Committee president Dr. Neal Barnard’s blog.

About this Career Opportunity

We are looking for a Coordinator to partner with our Office Services team to manage the operational aspects of the Physicians Committee’s headquarters, which includes a primary care medical center as well as a nearby residential guest house. Essential functions include:

  • Promoting safety and security:
    • Promote and facilitate safety, security, and emergency procedures
  • Supporting team members and visitors:
  • Respond to requests for assistance from staff
  • Schedule, prepare for, and greet visitors
  • Prepare for interns and new employees and conduct orientations
  • Ensuring a functional, efficient, and professional workplace:
    • Conduct daily walk-throughs and attend to matters in need of attention ranging from stocking supplies, organizing, and tidying up as needed
    • Order, stock, and organize office equipment and supplies
    • Serve as point of contact for office vendors
  • Facilitating meeting and event support:
    • Help set up and break down on- and off-site meetings
    • Provide expert assistance with AV, phone, and web conferencing technologies
    • Assist with logistics such as catering
    • Represent the Physicians Committee at events
  • Providing administrative and project support to the Office Services team:
  • Maintain team calendar and contacts
  • Update and draft standard operating procedures
  • Prepare check request forms and reconcile credit card statements
  • Assist with special projects including construction build-outs and the selection of office furniture, equipment, and supplies

This is a full-time position located at the Physicians Committee’s headquarters in Washington, D.C. (Friendship Heights neighborhood on Metro’s Red Line).

Who We’re Looking For

Do you have a passion for ensuring office operations run smoothly and efficiently? Do you find fulfillment in lending a helping hand and being a “go-to” person? Do you like to organize and reorganize?!

We are looking for a professional with at least two years of work experience related to office management, administration, and/or customer service. This position requires being proactive, organized, and detail-oriented and the ability to multitask and resolve problems under pressure. It’s an active and challenging position that also requires being tech-savvy and self-study to become fluent in several web-based systems. Finally, the position requires being positive, assertive, and collaborative with colleagues and vendors. The position provides opportunities to learn about plant-based nutrition, alternatives to the use of animals in research and education, and nonprofit administration and advocacy in addition to office and project management. Experience working in a nonprofit setting is a plus.

How to Apply

In your cover letter, please tell us about your interest in our work, your work experience, and your career objectives. Click here to apply online. Applications are being accepted on a rolling basis.


Area of Focus

Nutrition and Health

Veg Type


Job Level

Entry Level

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